1. Introduction

Cleared Final ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our flight school management platform.

2. Information We Collect

Personal Information

Name, email address, phone number
Pilot certificate information (if provided in your profile)
Flight training records
Billing and payment information

Usage Information

IP address (for security, rate limiting, and audit logging)

3. How We Use Your Information

We use your information to:

Provide and maintain our services
Process transactions and send billing notifications
Send service-related communications
Improve our platform and develop new features
Ensure security and prevent fraud
Comply with legal obligations

4. Data Sharing and Disclosure

We may share your information with:

Your flight school (if you are a student or instructor)
Service providers who assist in operating our platform
Payment processors (Stripe) for billing
Legal authorities when required by law or to protect rights

We do not sell your personal information to third parties.

5. Data Security

We implement industry-standard security measures including:

Encryption of data in transit (TLS/SSL)
Encryption of sensitive data at rest
Regular security audits and penetration testing
Access controls and authentication
Secure data centers with physical security

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Flight training records may be retained longer to comply with FAA regulations. You can request data deletion by contacting us.

7. Your Rights

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Export your data in a portable format
Opt out of marketing communications

8. Cookies and Tracking

We use cookies and similar technologies to maintain your session and remember preferences. On our public marketing pages, we also use Google Analytics to understand which pages and calls-to-action visitors engage with, so we can measure the effectiveness of our marketing rather than relying on raw pageview counts. This analytics data includes the page you visited, referral source, and campaign parameters, but never includes application data such as invoices, payments, student records, medical or certificate information, message content, or other tenant-specific data. You can control cookies and analytics through your browser settings.

9. Third-Party Services

Our service integrates with third-party services (e.g., Stripe for payments). These services have their own privacy policies. We encourage you to review their policies.

10. Children's Privacy

Our service is not intended for users under 16 years of age. We do not knowingly collect information from children under 16.

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through our platform. Your continued use constitutes acceptance of changes.

12. Contact Us

For questions about this Privacy Policy or your data, contact us at:

Email: privacy@clearedfinal.com
Address: 1209 Mountain Road Pl NE, Albuquerque, NM 87110